How to Make a Basic Powerpoint Presentation TUTORIAL

How to Make a Basic Powerpoint Presentation

Lesson 2: Slide Basics

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Introduction

PowerPoint includes all of the features you need to produce professional-looking presentations. When y'all create a PowerPoint presentation, it is made upwards of a series of slides. The slides incorporate the information you want to communicate with your audience. This information can include text, pictures, charts, video, and audio.

Earlier you begin adding information to slides, you'll demand to know the basics of working with slides. In this lesson, you volition acquire how to insert new slides, modify a layout, and change your presentation view.

Slide nuts

Every PowerPoint presentation is equanimous of a serial of slides. To begin creating a slide prove, you'll need to know the basics of working with slides. You lot'll need to feel comfortable with tasks such as inserting a new slide, changing the layout of a slide, arranging existing slides, changing slide view, and adding notes to a slide.

Optional: You lot can download this example for actress practice.

About slides

Slides incorporate placeholders, which are areas on the slide that are enclosed by dotted borders. Placeholders can contain many unlike items, including text, pictures, and charts. Some placeholders have placeholder text, or text you tin replace. They also have thumbnail-sized icons that stand for specific commands such every bit Insert Picture, Insert Chart, and Insert ClipArt. In PowerPoint, hover over each icon to run across the type of content you lot can insert in a placeholder.

PowerPoint slide with placeholders

Near slide layouts

Placeholders are arranged in different layouts that tin can be applied to existing slides or chosen when you insert a new slide. A slide layout arranges your content using unlike types of placeholders, depending on what information yous might want to include in your presentation.

In the example in a higher place, the layout is chosen Championship and Content and includes title and content placeholders. While each layout has a descriptive name, you can also tell from the paradigm of the layout how the placeholders will be bundled.

Slide layout menu

Customizing slide layouts

To change the layout of an existing slide:

1. Select the slide you lot want to alter.

   Selecting a slide

2. Click the Layout command in the Slides group on the Dwelling tab. A card will appear with your options.

   Layout command

3. Choose a layout from the menu. The slide will change in the presentation.

   Choosing a layout

To delete a placeholder:

You can easily customize your layout by deleting unwanted—or extra—placeholders from whatever slide.

1. Position your mouse on the dotted border of the placeholder then it changes to a cross with arrows .
2. Click the border to select it.

   A selected placeholder

3. Press Backspace or Delete on your keyboard. The placeholder will be removed from the slide.

To add a text box:

Text boxes allow you to add together to your current layout, then you can identify text wherever you want on your slide.

1. From the Insert tab, click the Text Box control.

   Text Box command

2. Your cursor volition turn into an upside-down cross .

   Text Box cursor

3. Click, concur, and drag your mouse to draw a text box. A text box will appear.

   A text box

Explore our Text Basics lesson to learn more almost inserting and using text boxes in PowerPoint 2010.

To apply a blank slide:

For more control over your content, you may adopt a blank slide—a slide without placeholders—over ane of the existing layouts. Blank slides can exist customized by calculation your own text boxes, pictures, charts, and more than.

• Select Blank from the menu of layout options.

  Choosing a bare slide

Working with slides

To insert a new slide:

1. From the Domicile tab, click the bottom one-half of the New Slide command to open the menu of slide layout options.

   New Slide command

2. Select the slide you lot want to insert.

   Choosing a slide

3. A new slide will be added your presentation.

To instantly add a slide that uses the same layout as the one you have selected, click the top one-half of the New Slide command.

New Slide

To copy and paste a slide:

1. On the Slides tab in the left pane, select the slide you want to re-create.
2. Click the Copy command on the Habitation tab. Yous tin can also right-click your selection and cull Copy.

   Copy command

3. In the left pane, click merely below a slide—or between two slides—to choose the location where yous want the re-create to announced. A horizontal insertion point will marking the location.

   Slide insertion indicate

4. Click the Paste command on the Home tab. You can also right-click and cull Paste. The copied slide will appear.

   Paste command

To select multiple slides, press and concur Ctrl on your keyboard and click the slides you want to select.

To duplicate a slide:

An culling to copying and pasting, duplicating slides copies the selected slide and—in one pace—pastes it directly underneath. This characteristic does not allow yous to choose the location of the copied slide, nor does it offering Paste Options for avant-garde users, so it's more convenient for apace inserting similar slides.

1. Select the slide you desire to duplicate.
2. Click the New Slide command.
3. Choose Duplicate Selected Slides from the drop-downwards card.

   Duplicate Selected Slides command

4. A copy of the selected slide appears underneath the original.

   A duplicated slide

To delete a slide:

1. Select the slide you want to delete.
2. Press the Delete or Backspace key on your keyboard.

To move a slide:

1. Select the slide you want to motion.
2. Click, hold, and drag your mouse to a new location. A horizontal insertion point volition mark the location.

   Slide insertion indicate

3. Release the mouse button. The slide will announced in the new location.

Managing slides and presentations

Equally you add slides to your presentation, PowerPoint offers a variety of views and tools to assist you organize and gear up your slide show.

Almost slide views

Information technology's important to be able to admission the different slide views and utilize them for diverse tasks. The slide view commands are located on the bottom-right of the PowerPoint window in Normal view.

Slide view options

Normal view: This is the default view where you create and edit your slides. You can besides motility slides in the Slides tab in the pane on the left.

Normal View

Slide Sorter view: In this view, miniature slides are arranged on the screen. You tin can elevate and drib slides to easily reorder them and to meet more slides at one time. This is a good view to use to confirm that you take all the needed slides and that none accept been deleted.

Slide Sorter View

Reading view: This view fills almost of the computer screen with a preview of your presentation. Unlike Slide Show view, it includes easily accessible buttons for navigation, located at the bottom-right.

Reading View

Slide Testify view: This view completely fills the calculator screen and is what the audience will come across when they view the presentation. Slide Show view has an additional carte du jour that appears when y'all hover over information technology, allowing y'all to navigate slides and access other features yous tin can utilize during a presentation.

Slide Show View

Use the keys on your keyboard—including the arrow keys, Page Upwardly and Folio Down keys, spacebar, and Enter key—to move through the slides in Slide Show view. Press the Esc key to end the slide show.

To view an outline of your presentation:

The Outline tab shows your slide text in outline form. This allows you lot to quickly edit your slide text and view the contents of multiple slides at once.

1. Click the Outline tab in the left pane.

   Outline tab

2. An outline of your slide text appears.
3. Blazon directly in the pane to brand changes to your text.

   Typing in the outline

To organize slides into sections:

You can organize your slides into sections to make your presentation easier to navigate. Sections tin exist collapsed or expanded in the left pane and named for easy reference. In this example, we volition add 2 sections: ane for dogs that are available for adoption, and another for cats and other pets.

1. Select the slide yous desire to begin your start section.
2. From the Abode tab, click the Section command.
3. Choose Add together Department from the drop-downwards card.

   Adding a section

4. An Untitled Section appears in the left pane.

   An untitled section

5. To rename the section while it is still selected, click the Section command, so cull Rename Section from the drop-downwards menu.

   Renaming a section

6. Enter your new department name in the dialog box. Click Rename.

   Rename Section dialog box

7. Repeat to add every bit many sections as you want.
8. In the left pane, click the arrow next to a section name to collapse or aggrandize it.

   An expanded section

Adding notes to slides

PowerPoint gives you lot the ability to add notes to your slides—often called speaker notes—to assistance y'all evangelize or prepare for your presentation. You can enter and view your speaker notes using the Notes pane or the Notes Folio view.

To use the Notes pane:

1. Locate the Notes pane at the bottom of the screen, directly beneath the Slide pane.
2. Click and drag the edge of the pane to brand it larger or smaller.

   Adjusting the Notes pane

3. Type your notes in the Notes pane.

   Typing in the Notes pane

To utilize Notes Folio view:

1. Go to the View tab.
2. Click the Notes Folio control in the Presentation Views group.

   Notes Page command

3. Blazon your notes in the text box, or use the scroll bar to review your slides.

   Using the Notes Folio View

Claiming!

1. Open up an existing PowerPoint presentation. If you desire, you lot can use this case.
2. Change the layout of a slide. If you are using the instance, change the layout of slide 3 to Department Header.
3. Add a new blank slide, and then insert a text box.
4. Copy and paste a slide, and then movement it to a new location.
5. View your presentation in Normal view, Slide Sorter view, Reading view, and Slide Prove view.
6. View an outline of your presentation in the left pane.
7. Divide your presentation into at least 2 sections, and endeavor collapsing and expanding them. If you are using the example, create one section for dogs and some other for cats and other pets.
8. Experiment with adding speaker notes to your presentation using the Notes pane and the Notes Page view.

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How to Make a Basic Powerpoint Presentation TUTORIAL

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